Speaking of Books Privacy Notice

Who are we?

Speaking of books LTD is registered in England and Wales with company number 03241240.

Our registered address is Forum House, 1st Floor, 15-18 Lime Street, London, United Kingdom, EC3M 7AN

We are registered with the ICO  ZA904058 

If you have any questions about how we use your information, or want to exercise your rights over your information, you can write to us at our address above or contact us on:

07931 929 325 Or ellie@speakingofbooks.co.uk

What information do we collect and process about you, what do we do with it and why?

When you contact us

If you get in touch with us – whether that is by phone, email, post or in person – you may provide us with personal information. For example, if you use our contact form, we ask for your name, email address and contact phone number. Only information that is needed to deal with your enquiry will be shared internally or with selected third parties. We will use the information you provide to deal with your enquiry and for no other purpose.

We justify this processing on the basis of your consent. We will keep this information for no longer than six months from the last interaction with you.

When you book an author

We will collect the following information in order to book an author for you

  • Title
  • First name
  • Surname
  • School name
  • School Address
  • School Phone Number
  • Email Address
  • A mobile phone number

When you interact with us on social media

We use Facebook, Instagram, Twitter, and LinkedIn to raise awareness of our work and to promote our activities. When you comment on our posts or send us a private message you may provide us with your personal data. We will only use the personal data you provide us to communicate with you and for no other purpose. We may also obtain information from these platforms about how you interact and engage with our posts and pages on their platform. We process your personal data on the basis our legitimate interest in promoting our business, increasing audience engagement on social media, and responding to your comments and queries.

We are not responsible for the privacy practices of social media platforms. If you wish to obtain more information about how they collect and manage your personal data, please visit the privacy notices on their websites.

How do we look after your data?

All your data is kept on our electronic booking system which has appropriate access controls.

Data Transfers

We will not transfer your data outside of the UK.

What are your rights?

You have the right to request a copy of all the information we hold about you and to ask us to correct any inaccurate personal information concerning you. We may in some circumstances need to check that what you have told us is accurate and require a form of identification.

You have the right to ask us to delete your information, to stop processing it or to restrict our processing of it. However, we may not be able to do so immediately if we have a lawful reason or a legal or contractual obligation to retain the information or continue the processing. We will notify you if this is the case.

Where you have given consent, you have the right to withdraw it at any time.

To exercise any of these rights, please contact us using the details at the top of this policy.

You also have the right to make a complaint to the Information Commissioner’s Office – the supervisory authority that handles data protection law in the UK. You can contact them at:

Their website: https://ico.org.uk/make-a-complaint/

Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Email: casework@ico.org.uk Telephone: 0303 123 1113